23 Jun 2020

Microsoft Teams Tips and Tricks

As we are all pivoting towards delivering our products and services to our customers in the best possible way, it is only achievable with strong support and teamwork within the company. While working from home has become the new normal, using collaborative platforms such as Microsoft Teams have become must-haves in order to keep track on all things when we operate remotely. 


There are many hidden functions in Microsoft Teams that can help you to communicate and collaborate more efficiently with your team. Here are some top useful ones that will ease your daily work tasks and save your time. 


  1. 1. Using @ Mentions 

Just like many social media apps, we use the @user to notify and mention someone in a certain post or comments. This helps us stay up to date with the latest conversations. Just go through your chat in “Start a conversation” text box and type @ to mention someone.


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  1. 2. Populate Emails in Teams 

This function enables a lot of people in different departments to send emails and notify their team via teams. To help them stay up to date on relevant or new information. Just choose a channel from a team’s group and click on the ellipsis button. You can see “Get Email Address” to copy to your clipboard. Paste the email address in your email, click send and it will be sent to both that teams group and the group’s email. 

  1. 3. Using /Commands 

Increases speed in your navigation through apps in teams and efficient in shortcuts. 

Type “/” into the search box and a list of shortcuts and commands will show up.

  1. 4. Co-author in Teams 

Avoid numerous file versioning on a single document and easily connect and co-author with a colleague. 

Go to Teams channel and look for the files tab. Choose a document you want to edit, and it will open office online. From there you can view who is editing the same document.

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  1. 5. Scheduling Assistant in MS Teams 

See suggested time to schedule a meeting with everyone’s best available schedule. 

Once you have created a Teams meeting, go to the scheduling assistant. You can see participant’s calendar and best suggested times to set a meeting based on everyone’s availability.

  1. 6. Background Blur and Effects 

Avoid cleaning your house or office with this cool hack! Let your participants focus on what’s important and avoid distractions. 

When you join a Teams call, click on the ellipsis option and choose background effects. 

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  1. 7. In-line Message translation 

Break language barrier through in-line message translation. 

Choose the message you want to translate, click on the ellipsis and choose to translate. This will translate the text to your local language. 

  1. 8. Post important announcements 

Send important announcements and notify your team in their news feed. 

Go to the “start a new conversation” text box and click on the icon. Write your announcements and click on the “!” to send an important announcement. 

  1. 9. View Organization 

See who you work with and organizational hierarchy to understand who’s on their team, their manager and how they fit in the organization. 

Open a chat with a teammate and click on “Organization” 

  1. 10. Fun in Teams! 

Lighten up and have some fun! Share feelings react on posts or cheer a co-worker using personalized stickers and gifs! 

Click on the smiley face and choose a sticker theme or click on the GIF symbol and send your best memes! 

In our recent webinar, we shared these functions in a live demo. Find out more about these tips in the recording below and start working smarter today. 

marketing vlanMicrosoft Teams Tips and Tricks
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Binh Tran, a general partner of 500 Startups Vietnam, has been riding an emotional rollercoaster through the Covid-19 pandemic. While it’s been painful walking with his investees in the travel business, he’s stoked for those who’re in the booming sectors of e-commerce, telecommuting, and delivery. Originating from Silicon Valley’s 500 Startups, Binh’s outfit in Vietnam has been catching the wave of gutsy and innovative technopreneurs in the country with US$14 million in its coffers. Prior to 500 Startups Vietnam, Binh started his career as a software engineer and co-founded Klout in 2008 which raised over $40 million from top tier Silicon Valley VCs and was acquired for over $200 million in 2014. Today, 500 Startups Vietnam is invested in over 60 companies in the region and Binh is determined to see them through this crisis. Listen in on the conversation and find out what’s hot and not, what businesses need to do to pivot, and what VCs are looking for now.

marketing vlanBusiness Unusual : Getting Your Company Ready for Fundraising
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That’s why Indonesia’s best-selling mass-market bread, Sari Roti, is selling like hotcakes – particularly in this pandemic. 


Listen in on the conversation with Wendy Yap, the president and founder of Nippon Indosari Corpindo, the maker of Sari Roti, to find out how she has worked through the quarantine restrictions to ensure hygiene and health remains priority while ramping up production to meet overwhelming demand. 


Get clued in on her ingenious distribution networks to make sure Sari Roti reaches the homes of Indonesians across the far-flung islands in the world’s largest archipelago. 

Catch a glimpse of Wendy Yap’s foresight to gain some insights on how to navigate through this unusual business landscape.

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With interests in property, hospitality, and food manufacturing, Singapore’s ”Popiah King”, Sam Goi, lays out his challenges and plans as he navigates his way through this challenging time.


With millions of spring roll skins and roti parathas churned from his factories around the world, his flagship company Tee Yih Jia just can’t keep up with demand. At the same time, his 5-star hotels in Kota Kinabalu’s Sutera Harbour has had to shut its doors with Malaysia’s lockdown. What are the prospects for his properties in Malaysia, China and Singapore?


Facilitated by the former host of Channel News Asia, Karen Lam, this webinar is your chance to join in the conversation with your questions for one of Singapore’s most intrepid entrepreneurs.

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